Privacy Notice - Rendcomb College

Effective Date: 1st August 2026

About this Privacy Notice

Rendcomb College has ceased operating as an educational institution and no longer enrols or teaches students. The College remains a registered legal entity while its affairs are being concluded and will continue to process certain personal information where this is necessary to meet legal, regulatory and administrative obligations.

This Privacy Notice explains how we process personal information during this period.

Data Controller

The data controller is: Rendcomb College (Company Registration Number: 05891198 and Charity Registration Number 1115884)

Registered Office: Rendcomb College, Rendcomb, Cirencester, Gloucestershire GL7 7HA Email: Rendcomb@rendcombcollege.org.uk

Telephone: 01285 831213

The Personal Information We Hold

We may continue to hold personal information relating to:

  • former students;
  • former applicants;
  • former staff;
  • governors and trustees;
  • contractors and suppliers;
  • parents or guardians (where applicable);
  • other individuals who had dealings with the College.

The information may include:

  • contact details
  • student academic records and qualifications;
  • attendance and enrolment records;
  • financial and payment records;
  • employment records;
  • safeguarding records where legally required;
  • correspondence and complaint records;
  • information required for legal proceedings, insurance or regulatory compliance

We do not collect new personal information unless it is necessary to administer the closure of the College or to comply with our legal obligations.

Why We Process Personal Information

We continue to process personal information in order to:

  • comply with legal and statutory obligations;
  • retain records for required retention periods;
  • respond to requests to verify attendance or qualifications, where applicable;
  • complete financial reporting, accounting and taxation requirements;
  • manage insurance matters;
  • establish, exercise or defend legal claims;
  • respond to requests from regulators, courts or public authorities;
  • complete the orderly winding up of the College's affairs.
Our Lawful Bases

Under the UK General Data Protection Regulation (UK GDPR), our lawful bases include:

  • compliance with a legal obligation;
  • legitimate interests in managing the closure of the College and protecting its legal position;
  • where necessary, the establishment, exercise or defence of legal claims.

Where special category personal data is retained, this is done only where permitted by UK data protection legislation.

Who We May Share Information With

Personal information may be shared, where necessary, with:

examination and awarding organisations;

  • regulatory bodies;
  • government departments;
  • accountants and auditors;
  • insurers;
  • legal advisers;
  • IT and secure document storage providers;
  • courts or law enforcement agencies where required by law.

We only share information where there is a lawful basis for doing so.

How Long We Keep Information

Personal information is retained only for as long as necessary to comply with legal, regulatory, financial and contractual requirements.

Different categories of records are retained for different periods in accordance with our records retention schedule. Once those periods expire, records are securely destroyed or permanently deleted.

Your Rights

You have rights under UK data protection law, including the right to:

  • request access to your personal information;
  • request correction of inaccurate information;
  • request erasure where applicable;
  • request restriction of processing;
  • object to certain processing;
  • request data portability where applicable.

Some of these rights may be limited where we are required by law to retain information.

Keeping Your Information Secure

We continue to maintain appropriate technical and organisational measures to safeguard personal information against accidental loss, unauthorised access, alteration or disclosure.

Contact Us

If you have any questions about this Privacy Notice or wish to exercise your data protection rights, please contact:

Nick Shryane, COO, Rendcomb College

Email: rendcomb@rendcombcollege.org.uk

Telephone: 01285 831213

Postal Address: Rendcomb College, Rendcomb, Cirencester, Glos, GL7 7HA

Complaints

If you are dissatisfied with how we have handled your personal information, you have the right to complain to the Information Commissioner's Office (ICO). You can find further information on the ICO's website at www.ico.org.uk or by calling 0303 123 1113.

 

Privacy Notice V1 dated 23rd July 2026

 

 

Download a copy of this Privacy Notice